Inventory management, billing software, supplier ordering portals, B2B e-commerce, multi-store management, and retail analytics - built for Nepal's Kirana stores, wholesalers, and retail chains.
Purba Tech Labs builds retail and wholesale management software for Nepal - inventory tracking, VAT billing, supplier ordering portal, B2B e-commerce, multi-store management, retail analytics, stock alerts, and offline POS.
Business types served: Kirana Stores · Wholesale Distributors · Retail Chains · Department Stores · Supermarkets · Specialty Retailers · Multi-Branch Retail Groups
Starting cost: NPR 45,000 single store · NPR 1,20,000 wholesale/distributor · Delivery: 3-8 weeks · Free business assessment · Serves all 77 districts
Nepal's wholesale and retail trade sector reached around NPR 347.02 billion in GDP contribution in 2022 and is projected to keep growing. But goods can pass through manufacturer, dealer, distributor, local distributor, wholesaler, retailer, and finally consumer. In extreme cases, a Rs 10 farm-gate item can reach Rs 70 at the consumer end.
The compliance pressure is rising too. DoCSCP market monitoring has reported MRP violations, cash fines, and low strict-compliance rates among inspected firms. Cement, rods, vehicle parts, food items, footwear, construction materials, surgical goods, ready-made clothes, electronics, beauty products, and more face MRP transparency expectations.
Most small retailers and wholesalers still use notebooks, paper bills, Excel files, and phone-based ordering. The gap between modern chains and Kirana stores is now a technology gap: real-time inventory, billing compliance, supplier portals, customer loyalty, and branch analytics.
From a single Kirana store with 1 employee to a national distribution network with 50+ staff, each needs a different platform architecture.
Small family-owned grocery and daily-essential stores need simple billing, stock in/out, purchase recording, expenses, daily sales reports, and mobile-friendly Nepali workflows that replace paper notebooks.
Distributors need B2B ordering portals, bulk inventory, expiry tracking, tiered pricing, credit management, invoice history, and delivery planning for retailer clients.
Two or more stores need centralized inventory, inter-branch transfers, consolidated sales, branch profitability, centralized suppliers, and role-based access.
Large-format retail needs barcode POS, multi-payment support, loyalty, promotions, department-wise inventory, staff reports, and fast billing counters.
Electronics, apparel, hardware, pharmacy, auto parts, and furniture stores need category-specific fields such as IMEI, size, warranty, serial number, batch, expiry, or supplier catalog.
Restaurants, cafes, bakeries, and cloud kitchens need menu management, token/table orders, recipe-based inventory, kitchen display, wastage, and delivery reconciliation.
Seven components built for Nepal's retail context - Nepali billing, eSewa/Khalti, VAT/MRP compliance, multi-branch management, and B2B ordering.
Know stock by product, branch, warehouse, and location with automatic deduction on sale.
Set minimum thresholds and receive alerts before best-sellers run out.
Batch and expiry alerts for food, medicine, cosmetics, and perishable goods.
Generate, print, and scan barcodes for billing and stock counts.
Track IMEI, serial, batch, and warranty ownership per item.
Count sheets, variance reports, and approval workflow.
Supplier contacts, rates, payment terms, history, and performance.
Create POs, receive goods, handle partial receipts, and update inventory.
Search by name, barcode, category, or recent products and bill quickly.
13% VAT or exempt handling per product with tax summaries.
Flag selling price above MRP before bill finalization.
Cash, card, eSewa, Khalti, ConnectIPS, bank transfer, and credit accounts.
Thermal and A4 receipts with business name, PAN/VAT, logo, and Nepali labels.
Manager-approved returns, refunds, stock reversal, and audit trail.
Billing continues without internet and syncs when connected.
Z-report by cashier, payment mode, tax, returns, and cash position.
Retail clients order directly from mobile or desktop.
Wholesale prices, discounts, availability, and eligible products by customer group.
Set MOQ by product, customer type, or total order.
Different rates for small retailers, large retailers, and distributors.
Credit limits, balances, aging reports, and reminders.
Upload Excel orders and validate quantities/product codes.
Submit, approve, confirm, process, pack, and deliver.
Delivery dates, route planning, and order status tracking.
Today's sales, cash, pending orders, low stock, and top products.
Daily, weekly, monthly, yearly, and period comparisons.
Best sellers, slow movers, margin by product, and dead stock.
Profitability by grocery, apparel, electronics, hardware, and other categories.
Peak hours for staffing and cashier planning.
Cost vs selling price and gross profit by sale/product/category.
Sales per staff, returns, and average transaction value.
VAT collected, VAT payable data, and accountant exports.
Compare branch sales, profit, stock turnover, and footfall.
Create product once and assign to multiple branches.
Request, approve, ship, receive, and update stock automatically.
Business-wide view with branch drill-down.
Owner, branch manager, cashier, supervisor, and accountant roles.
One supplier database across all branches.
Unified loyalty and purchase history.
Different prices by location, branch type, or customer segment.
Name, phone, address, purchase history, and lifetime value.
Earn, redeem, expire, and report points.
Send SMS or offer coupons automatically.
Festival offers, new arrivals, and targeted promotions.
QR survey on receipt to capture reviews and complaints.
Last visit, frequency, lapsed customers, and reactivation.
VIP, regular, new, and wholesale tiers.
Category buying patterns and POS recommendations.
Rent, salary, electricity, transport, marketing, and bill photos.
Revenue, expenses, gross profit, operating profit, net profit.
Payables, aging, due this week, and overdue reports.
VAT collected, VAT paid to suppliers, net VAT payable.
Required invoice fields printed on every bill.
Every edit, sale, return, user action, and price change tracked.
Opening cash, closing cash, drops, shortages, and overages.
Nepal fiscal year close and opening balance setup.
Off-the-shelf retail software often misses Nepal's supply chain layers, MRP expectations, eSewa/Khalti payments, Nepali billing, and offline-first reality.
Cashiers can use Nepali or English. Product names, categories, payment labels, receipts, and VAT lines can render in Devanagari, including मूल्य अभिवृद्धि कर for VAT.
Nepal payment workflows are built in: eSewa/Khalti at POS, ConnectIPS or bank transfer for B2B, and payment-mode summaries for closing.
The system flags prices above MRP, calculates VAT/exempt products, prints required fields, and prepares reports so compliance is part of billing, not a separate task.
Billing, inventory, and customer updates continue without internet. When connectivity returns, the device syncs automatically with cloud dashboards.
| Before (Paper + Excel) | After (Purba Tech Labs Platform) |
|---|---|
| Manual stock counting takes a full day | Real-time inventory visible any time |
| No expiry tracking; expired stock becomes loss | Expiry alerts before stock becomes waste |
| Paper bills with no durable proof | Printed and digital bills with optional SMS/email |
| Supplier orders by phone and handwriting | B2B ordering portal with order history |
| Credit tracked from memory or notebooks | Exact balances, aging, and reminders |
| No idea which products are profitable | Margin, bestseller, and slow-mover dashboards |
| VAT/MRP compliance is manual | Automatic VAT and MRP checks |
| Each branch runs separately | Central dashboard for all branches |
| No customer data or loyalty | Customer database and points program |
| Staff performance unknown | Sales per staff and transaction reports |
| Manual POs create errors and delays | Digital POs and GRN update stock |
| Business decisions based on feeling | Decisions based on live sales and stock data |
We build around the reality of middlemen, MRP enforcement, supplier phone orders, credit selling, cash-heavy payments, and thin margins.
Start with basic POS and inventory, then add B2B portal, loyalty, analytics, or multi-branch as you grow.
The database supports Devanagari product names, staff can use Nepali screens, and receipts can print Nepali labels.
POS keeps billing without internet, then syncs to cloud dashboards when connectivity returns.
Map locations, product count, daily bills, current paper/Excel/software process, suppliers, customer volume, PAN/VAT status, MRP workflow, and pain points before configuration.
Digitize products through manual entry, Excel import, or barcode scanning; configure categories, cost, selling price, VAT/MRP status, stock levels, and expiry fields.
Load supplier records, payment terms, purchase prices, tiered pricing, wholesale customer groups, and B2B portal accounts where needed.
Configure receipts, Nepali/English billing, eSewa/Khalti, cash/card, VAT, MRP checks, cashier accounts, printers, and offline sync.
Train owners, managers, cashiers, and store staff in Nepali or English for billing, returns, stock receiving, reports, transfers, and daily closing.
Run the system alongside existing paper, Excel, or old software for 3-7 days, compare sales and stock, then move fully with no business interruption.
Provide 30-day hypercare, WhatsApp support, bug fixes, adoption review, backup checks, and ongoing support under the selected plan.
Setup includes configuration, staff training, product catalog digitization, and 30 days support. Monthly subscription includes hosting, backups, updates, and support.
Offline POS, Nepali billing, product catalog, inventory, expiry alerts, eSewa/Khalti, daily closing, and owner reports.
Retailer ordering portal, credit accounts, tiered pricing, bulk catalog, delivery scheduling, invoices, and collection aging.
Central inventory, branch transfers, per-branch pricing, staff roles, loyalty, consolidated analytics, and owner mobile dashboard.
Purba Tech Labs deploys retail management software and wholesale distribution systems across Nepal. Whether you are a Kirana store in Taplejung, a wholesale distributor in Birgunj, a retail chain in Kathmandu Valley, a department store in Pokhara, or a supermarket in Nepalgunj, we design, deploy, migrate, train, and support your retail software. The platform includes inventory, VAT billing, supplier ordering, B2B e-commerce, multi-store analytics, loyalty, and compliance automation.
Single store/Kirana store ko lagi NPR 45,000 setup + NPR 2,500/month bata start hunchha. Wholesale distributor ko lagi NPR 1,20,000 setup + NPR 6,500/month. Multi-branch chain ko lagi NPR 2,00,000+ setup + NPR 12,000 + NPR 1,500/branch/month. Setup ma software configuration, product catalog digitization, staff training, ra 30 days support samet hunchha.
Single store or Kirana software starts at NPR 45,000 setup plus NPR 2,500/month. Wholesale distributor software starts at NPR 1,20,000 setup plus NPR 6,500/month. Multi-branch retail systems start at NPR 2,00,000+ setup plus NPR 12,000/month and branch fees.
Yes. The POS works offline: billing continues, stock updates locally, and customer data is saved on the device. When internet returns, data syncs to the cloud automatically. Cashiers also see sync status so they know whether the system is offline or online.
Yes. The billing system supports Nepal VAT calculation, tax-exempt products, PAN/VAT number on invoices, MRP checks before bill finalization, and tax reports for accountant review. Tax labels can render in Nepali, including मूल्य अभिवृद्धि कर.
Yes. POS and B2B portal workflows can support eSewa, Khalti, cash, card, bank transfer, and ConnectIPS depending on your plan. Payment mode summaries appear in daily closing reports.
Yes. Multi-branch plans include centralized inventory, inter-branch stock transfer, consolidated reporting, branch-wise pricing, unified customer database, role-based access, and owner dashboards across all stores.
Retailer clients log in from phone or computer, view your catalog, prices, discounts, and availability, then place orders directly. Orders appear in your dashboard for approval, packing, delivery, invoicing, and credit tracking.
Yes. The system tracks batch number and expiry date, sends alerts before expiry, shows expiry reports by branch/location, and records write-offs. This is useful for groceries, cosmetics, medicine, beverages, and perishable products.
Huncha. Data secure cloud server ma rahanchha, SSL encryption use huncha, daily backup huncha, role-based access huncha, ra every user action audit log ma record huncha. Customer data tapaiko business ko ho; hami teslai sell/share gardainau.
Yes. Excel product catalogs, customer lists, supplier records, and opening stock can be imported. For paper-based stores, we help digitize the catalog. For existing software, we review export options and migrate available data.
Single stores usually take 3-4 weeks, wholesale distributors 5-7 weeks, and multi-branch retail chains 7-10 weeks depending on branch count, product count, migration, training, and integrations.
Fill the form or WhatsApp us. We schedule a free business assessment, review your current billing, inventory, suppliers, product count, and compliance needs, then provide a clear proposal with timeline and cost.
Single Kirana store, wholesale distributor, or multi-branch retail chain - start with a free business assessment. We review your current process and give a clear digitization plan.