Shipment tracking, HS code compliance, supplier purchase orders, customs documentation, LC payment tracking, forex management, and profit-per-shipment analytics - built for Nepal's importers, exporters, and trading companies.
Purba Tech Labs builds import-export management software for Nepal - shipment tracking, HS code management, supplier purchase orders, customs documentation, LC/payment tracking, forex management, container tracking, and profit-per-shipment analytics.
Business types served: Importers · Exporters · Trading Companies · Customs Clearing Agents · Freight Forwarders · Export Houses · Trading Desks
Nepal trade volume context: total trade Rs 1,941.60B · imports Rs 1,692.64B · exports Rs 248.96B · starting cost NPR 75,000 setup + monthly · delivery 4-10 weeks
Nepal's total foreign trade reached Rs 1,941.60 billion in the first 10 months of FY 2025/26, with imports at Rs 1,692.64 billion and exports at Rs 248.96 billion. Imports account for about 87.18% of total trade, exports about 12.82%, and the trade deficit reached Rs 1,443.67 billion.
The government side is digitizing through customs automation, NNSW, e-payment, PAN systems, and digital signatures. But many trading companies still coordinate shipments through Excel, WhatsApp, email, bank calls, paper folders, and disconnected accounting files.
Import-export is a multi-party coordination engine: suppliers, buyers, banks, freight forwarders, customs agents, certificates, HS codes, permits, currencies, and ports all move together. Software closes the gap by making every shipment traceable, every document reusable, and every margin visible.
From a small exporter of handicrafts to a large importer of petroleum products, each needs a different platform architecture.
Importers need supplier POs, shipment tracking, HS code validation, customs documents, LC/TT tracking, forex visibility, landed cost, and inventory on arrival.
Exporters need inquiry-to-order pipeline, buyer management, Certificate of Origin, phytosanitary/quality documents, packing lists, LC negotiation, and profit per shipment.
Trading companies handling both import and export need one dashboard for suppliers, buyers, currencies, inventory, payments, margins, and shipment status.
Clearing agents need client-wise shipment tracking, clearance milestones, duty/tax estimates, document generation, query logs, and client portals.
Forwarders need multimodal tracking, container milestones, LCL/FCL consolidation, warehouse links, freight invoicing, and customer status visibility.
Export houses aggregate from many producers and need supplier quality control, consolidation, export order splitting, producer payments, and compliance tracking.
Eight components built for Nepal's trade context - HS code validation, NNSW readiness, LC tracking, forex, landed cost, and customs documentation.
Country, contact, payment terms, lead time, credit limit, and performance history.
Products, quantity, price, Incoterms, delivery, payment terms, and PDF/email output.
Draft, sent, confirmed, shipped, partially received, and completed status.
Products mapped to HS codes, supplier rates, units, and standard prices.
On-time delivery, quality issues, price competitiveness, and terms.
Internal approval before PO generation.
Combine POs from the same supplier to reduce freight cost.
Supplier warehouse to origin port, vessel/flight, Nepal entry point, customs, and warehouse.
Container number, loading, departure, arrival, gate-out, and empty return milestones.
Sea + land, air + land, and border routes in one timeline.
Shipped, arrived, customs cleared, out for delivery, and received alerts.
BL/AWB, invoice, packing list, COO, insurance, permits, and photos per shipment.
Give buyers or clients status visibility without full login.
Search product catalog using Nepal 11-digit HS code structure.
Flag mismatches between product category and assigned code before documents.
Estimate customs duty, VAT, excise, and fees by HS code and CIF value.
Generate Bill of Entry, Shipping Bill, invoice, and packing list data.
Flag permits for food, plants, livestock, curio, and sensitive categories.
Print HS codes on commercial invoices for compliance workflows.
Application, issuance, amendment, documents, negotiation, maturity, and settlement.
Sight, usance, confirmed, transferable, and back-to-back LC workflows.
Advance, TT, LC issue, documents submitted, accepted, received, and balance.
Commission, courier, amendment, SWIFT, and other charges per shipment.
Match payments with POs, shipments, suppliers, and buyers.
USD, INR, CNY, EUR, GBP, exchange rates, and forex gain/loss.
Receivables and payables by 0-30, 31-60, 61-90, and 90+ days.
Product + freight + insurance + duty + VAT + clearing + bank + local transport.
Allocate total cost by quantity, value, weight, or volume.
Revenue minus landed/export cost with margin percentage.
Identify high-margin, low-margin, and loss-making SKUs.
Compare supplier profitability after freight and duty.
For exporters, see margin by buyer, market, or country.
Model freight, duty, forex, or price changes before committing.
Track buyer inquiry, quantity, target price, destination, and response.
Generate export quotation with Incoterms, terms, validity, and product details.
Quote, proforma accepted, LC received, production, shipped, documents, payment.
Prepare COO application data for FNCCI, CNI, or NCC workflows.
Commercial invoice, packing list, BL application, GSP, and buyer-specific docs.
Track phytosanitary, DFTQC, PQPMC, and other certificate requirements.
Country, contacts, credit, Incoterms, history, and document preferences.
PO, supplier confirmed, shipment departed, arrived Nepal, customs, received.
Track BL, packing list, commercial invoice, COO, insurance, and missing docs.
Submission, assessment, duty payment, inspection, release order, and delivery.
Record customs duty and tax payments by shipment and HS code.
Birgunj, Bhairahawa, Kakarvitta, Tatopani, TIA, and other routes.
Record classification, valuation, query, response, and resolution history.
Prepare structured data for Nepal National Single Window upload/export.
Reduce re-entry by generating customs-ready datasets.
Track revenue payment references and confirmation status.
Maintain buyer/supplier PAN records for tax-compliant documentation.
Support authenticated submission workflows where available.
Custom integration path as government/private APIs mature.
Customs, NRB forex, and MoICS-style management reporting.
Nepal trade needs HS codes, LC documentation, multi-currency forex, customs data, and NNSW-ready records - not just invoices.
Generic billing tools do not manage 11-digit Nepal HS codes, validation, duty assumptions, or invoice-level customs classification. Our product catalog keeps HS code data attached to every traded item.
LCs have application, amendment, document presentation, discrepancy, maturity, settlement, and bank-charge steps. We track the trade workflow, not just payment received.
For Nepal importers, real cost includes freight, insurance, duty, VAT, clearing, bank charges, and local transport. The platform allocates those costs per shipment and product.
Nepal National Single Window and customs automation are moving trade toward structured digital data. The platform prepares NNSW-ready data exports and API readiness for future integration.
| Before (Excel + Email) | After (Purba Tech Labs Platform) |
|---|---|
| Shipment location unknown without calls | Real-time shipment and container timeline |
| HS codes looked up manually | HS code lookup and validation workflow |
| Customs documents typed repeatedly | Document data generated from shipment records |
| LC status requires bank calls | LC dashboard from application to settlement |
| Forex gain/loss calculated late | Forex impact tracked per payment/shipment |
| Landed cost calculated weeks later | Landed cost available per shipment |
| Supplier POs in WhatsApp/email | Digital POs with status tracking |
| COO and permits tracked manually | Certificate and permit checklist per shipment |
| Profit per shipment unknown | Profit by shipment, product, buyer, supplier |
| NNSW data entered manually | NNSW-ready structured data export |
| Multi-currency tracked in spreadsheets | Multi-currency P&L in one system |
| Weak audit trail | Shipment-wise audit trail and query log |
HS codes, NNSW, LC workflows, customs permits, DFTQC, PQPMC, DLS, and product-specific documentation shape the software design.
Start with shipment tracking and HS codes, then add LC, landed cost, NNSW export, and integrations as you grow.
Freight, duty, VAT, clearing, bank charges, and local transport are allocated to real shipments and products.
Structured data export reduces manual government portal entry today and keeps your business ready for API-based paperless trade.
Map products, HS codes, suppliers, buyers, routes, entry points, LC process, customs agent workflow, current Excel/software process, and trade volume.
Build a product catalog with Nepal 11-digit HS codes, duty/VAT assumptions, supplier pricing, freight assumptions, and customs document fields.
Load suppliers, buyers, countries, payment terms, lead times, credit terms, contacts, and performance history for import and export workflows.
Configure LC types, banks, charges, currencies, payment milestones, settlement dates, reconciliation rules, and forex gain/loss tracking.
Configure commercial invoices, packing lists, Bill of Entry, Shipping Bill, COO applications, GSP documents, and product-specific permit checks.
Train trade managers, accounts, customs/compliance staff, and leadership on shipment tracking, documents, HS code validation, LC status, and analytics.
Run the system beside Excel or existing software for 3-7 days, compare shipment status, landed cost, LC status, and profit reports, then transition.
Provide hypercare, HS code update support, NNSW data export support, report tuning, bug fixes, backups, and ongoing support under the selected plan.
Setup includes configuration, HS code catalog setup, LC workflow configuration, staff training, and 30 days support. Monthly subscription includes hosting, backups, updates, and support.
Inquiry, quotation, proforma, COO data, shipment status, buyer records, LC negotiation, and profit per export shipment.
Supplier PO, container tracking, import documents, HS code, landed cost, LC settlement, and warehouse receipt.
Client shipment portal, customs milestone tracking, duty estimates, query log, document vault, and freight invoicing.
Purba Tech Labs deploys import-export management software for trading companies across Nepal. Whether you are a cardamom exporter in Taplejung, petroleum importer in Birgunj, electronics trader in Kathmandu, garment exporter in Biratnagar, or tea exporter in Ilam, we design, deploy, train, and support your trade management platform. The system covers shipment tracking, HS code validation, LC management, landed cost, customs documentation, forex, and profit analytics.
Small exporter / sole trader ko lagi NPR 75,000 setup + NPR 4,500/month bata start hunchha. Importer / trading company ko lagi NPR 1,50,000 setup + NPR 8,500/month. Large trading house ko lagi custom pricing hunchha. Setup ma HS code catalog, LC workflow, staff training, ra 30 days support samet hunchha.
Small exporter software starts at NPR 75,000 setup plus NPR 4,500/month. Importer or trading company systems start at NPR 1,50,000 setup plus NPR 8,500/month. Large trading houses with NNSW data export, multi-branch, and integrations are quoted based on workflow complexity.
Yes. Nepal uses an 11-digit HS code system for customs classification. The platform supports HS code lookup, product catalog mapping, invoice printing, duty/tax calculation assumptions, and validation checks before customs document preparation.
Yes. The system tracks LC application, issuance, amendments, document submission, negotiation, maturity, settlement, bank charges, discrepancies, and reconciliation against purchase orders or shipments.
Landed cost combines product cost, freight, insurance, customs duty, VAT, clearing charges, bank charges, and local transport. Costs can be allocated by weight, volume, quantity, or value to show real cost per product and shipment.
The platform is NNSW-ready: it prepares structured customs, product, HS code, shipment, and permit data for export/upload. Direct API integration can be added as government integration options mature and become available to private systems.
Yes. You can track shipment milestones from supplier warehouse to port, vessel/flight, Nepal entry point, customs clearance, and warehouse delivery. Container number tracking and shared status links are supported where carrier data is available.
Yes. USD, INR, CNY, EUR, GBP, and other currencies can be tracked with exchange rates at PO, LC, document submission, and settlement stages. Forex gain/loss can be reported per shipment and payment.
Shipment status, LC aging, landed cost, profit per shipment, profit by product, buyer/supplier performance, customs duty paid, forex gain/loss, outstanding receivables/payables, and HS-code-wise import/export reports.
It is designed to complement accounting tools such as Tally or ERP systems. It handles trade-specific workflows: shipment, LC, HS code, customs, landed cost, and profit analytics, then exports accounting-ready summaries.
You can update the HS code, record customs query/resolution, recalculate duty/tax assumptions for future shipments, and preserve an audit trail for internal compliance review.
Fill the form or WhatsApp us. We schedule a free trade assessment, review your products, trade countries, LC process, shipment volume, HS code practices, and current pain points, then provide a proposal.
Small exporter, raw material importer, customs agent, freight forwarder, or large trading house - start with a free trade assessment.