Complete digital operations platform for Nepal's NGOs and INGOs - project-based fund accounting, multi-donor reporting, SWC/IRD/DAO compliance documentation, field M&E data collection, and beneficiary management.
Purba Tech Labs builds complete NGO and INGO management software for Nepal's development sector - project-based fund accounting, multi-donor reporting, SWC/IRD/DAO compliance documentation, field M&E data collection, beneficiary management, logframe tracking, and HR/payroll.
Organisation types served: Local NGOs · National NGOs · INGOs · Community-Based Organisations (CBOs) · Development Networks & Federations
Starting cost: NPR 1,00,000 · Implementation: 4-12 weeks · Free demo available · Serves all 77 districts of Nepal
Nepal has more than 50,000 registered NGOs, up from 39,759 in 2014, while more than half of affiliated organisations are concentrated in Bagmati Province and Kathmandu district. But implementation does not stay in Kathmandu: INGOs are expected to work through district-based NGOs where programmes run, which makes partner records, district coverage, and compliance tracking operationally critical.
Nepal received about USD 1.17 billion in official development assistance in 2023, foreign aid contributed a meaningful share of the national budget in FY2023/24, and aid commitments reached Rs. 273.04 billion in FY2024/25. Around 30% of development aid is channelled through NGOs and civil-society implementation channels. Major development partners include ADB, the World Bank, FCDO, EU, Germany, Norway, Australia, Switzerland, Japan, and World Vision, with heavy funding across transport, energy, climate, irrigation, water, education, governance, and health.
Even a small district-level organisation must manage DAO renewal, IRD tax filing and tax clearance, audited statements, donor reporting, and SWC documentation when foreign funding is involved. Without integrated project-based accounting, each compliance cycle becomes a multi-week manual crisis.
Most Nepali NGOs are multi-funded. One project may report to a bilateral donor, another to an INGO partner, and another to a local government programme. Different fiscal years, different formats, and different beneficiary definitions create reporting delays and inconsistent numbers when everything lives in Excel.
Nepal's M&E Act 2024, certified on 29 March 2024, makes structured monitoring and evaluation a legal reality for development programmes. NGOs need indicator-linked evidence, disaggregated beneficiary data, and auditable field records - not paper forms entered into spreadsheets weeks later.
Nepal's NGO sector spans community-level CBOs to large INGO country programmes. Each has different operational scale, donor relationships, and compliance obligations.
District and municipality-registered NGOs implementing health, education, livelihood, WASH, and community development programmes. Core needs: simple project accounting, SWC-ready documentation, IRD tax return support, beneficiary records, and reporting that a small finance team can actually maintain.
National NGOs running multiple donor-funded programmes need true project-based fund accounting, consolidated leadership dashboards, district-wise activity reporting, and programme officer to HQ finance workflows without separate Excel files per donor.
INGOs registered with SWC need implementing partner management, sub-grant reporting, consolidated country programme dashboards, and SWC Programme Agreement Guideline compliance, including the 2016 district-registered partner requirement.
Women's groups, farmers' groups, youth clubs, mothers' groups, and local CBOs receiving sub-grants need basic income/expense records, beneficiary attendance, activity evidence, and simple reporting back to parent NGOs or municipalities.
Apex bodies and federations need member organisation records, grant allocation, consolidated sector reporting, and hub-and-spoke data access where each member sees only the data they should manage.
Hybrid organisations need clean separation between grant funds and earned income, donor-compliant reporting for programme funds, and IRD-ready financial views for mixed-income operations.
Six integrated modules, built for Nepal's development sector context - not adapted from a corporate ERP or foreign nonprofit system.
Create projects with donor, budget, dates, geography, beneficiary groups, deliverables, and linked fund accounting.
Track outputs, outcomes, impact, baselines, targets, and reporting frequency from one framework.
Annual and quarterly work plans with activity assignment, deadlines, and responsible staff.
Record activity date, location, participants, evidence, and output count for indicator progress.
Dashboards show actual vs target for every indicator in real time.
Plan monitoring visits and complete structured visit reports with evidence.
Planned vs actual Gantt-style project timeline for management and board review.
Final report, reconciliation, asset handover, and SWC project completion checklist.
Separate donor/project ledgers with every expense posted to a project code and budget line.
Pre-configured NGO chart of accounts aligned to development sector and SWC reporting needs.
Live utilisation per project, budget line, donor, and reporting period.
Record grants in USD, EUR, GBP, or NPR with exchange-rate logs and NPR equivalents.
Track each donor tranche by date, bank account, amount, currency, and project ledger.
Receipt upload, manager approval, finance verification, payment, and audit trail.
Project-wise floats, vouchers, replenishment, reconciliation, and no unaccounted cash.
Project I&E, consolidated I&E, balance sheet, cash flow, and trial balance.
Every transaction, edit, approval, and user action recorded for auditor review.
Configure donor formats for USAID, EU, FCDO, UN agencies, bilateral donors, and foundations.
Generate donor budget vs expenditure reports from live accounting data.
Pull activity, output, beneficiary, and indicator data into programme reports.
Compile activity and financial report data needed for SWC compliance and renewal.
Generate project close-out information from project, finance, and M&E records.
Compile income and expenditure data for your CA and annual IRD filing.
Generate activity summaries and financial data for annual DAO renewal.
Donor, SWC, IRD, DAO, board, and audit deadlines with reminders.
Build forms for beneficiary registration, surveys, attendance, service delivery, and activity evidence.
Field officers collect data without internet and sync when connectivity returns.
Import or map existing forms your M&E team already uses.
Unique IDs reduce double-counting across donors, projects, and districts.
Live progress against logframe targets with drill-down to activity records.
Gender, age, geography, ethnicity, disability, and project-wise reporting.
Structured qualitative records for focus groups, interviews, and stories of change.
Indicator-linked, documented, and evaluation-ready programme evidence.
Contracts, project assignment, qualifications, attendance, leave, and document history.
Basic salary, allowances, grade pay, and project charge codes per staff member.
Split salary costs across donor budgets by time allocation percentage.
SSF, PF, TDS, CIT, payslips, and project-wise payroll posting.
Applications, approvals, balances, and payroll effect.
Purchase request, approval, PO, goods received, payment, and donor audit trail.
Project-funded assets, location, value, depreciation, and project close handover.
Deliverables, milestone payments, TDS, and contract document vault.
Board records, meeting schedules, agenda, minutes, and resolution tracking.
Registration certificates, SWC papers, donor agreements, MoUs, audits, and policies.
Announcements, policy circulars, and programme updates by team or project.
DAO/SWC records, contacts, agreements, compliance dates, and partner reporting.
Partner budgets, work plans, submissions, verification, and consolidated donor reports.
Government, donor, partner, municipality, community, and network contacts by geography.
Three government bodies. Three annual rhythms. One system that keeps required records during normal operations.
SWC compliance requires annual activity and financial reporting, project completion reports, foreign funding approval documentation, and affiliation renewal every three years. INGOs also need Programme Agreement compliance and implementing partner tracking. The system compiles SWC-ready reports, keeps renewal documents in one vault, and connects finance, activity, and M&E evidence instead of assembling them manually.
NGOs still need annual income tax return data, tax clearance support, staff TDS, SSF records, and CA-ready financial summaries. The system compiles annual income and expenditure by fund, calculates payroll deductions, and reduces the manual preparation work before IRD filing.
DAO renewal usually needs an annual report, audited financial statements, tax clearance proof, and activity evidence. The system keeps activity and financial summaries ready through the year and reminds responsible staff before annual deadlines.
Nepal's Monitoring and Evaluation Act 2024 was certified on 29 March 2024 and made structured M&E a legal direction for development programmes. The system supports programme logic, indicator tracking, disaggregated data, and evaluable evidence for government-aligned work.
| Before (Excel / Paper) | After (Purba Tech Labs System) |
|---|---|
| SWC annual report assembled manually - takes 3 weeks | SWC report generated from project data in 2 hours |
| IRD tax data compiled from multiple Excel files | Tax return data compiled from integrated fund accounts |
| Each donor report prepared separately - inconsistent data | All donor reports from one dataset - consistent across reports |
| Beneficiary counted differently in two donor reports | Unique beneficiary ID - same person counted once across all |
| Field data on paper forms - entered in Excel after visits | Digital collection on mobile, synced in real time |
| Logframe indicators updated manually before each report | Indicator dashboard updated automatically from field data |
| Budget vs actual requires manual Excel compilation | Real-time budget utilisation visible to authorised staff |
| Salary apportioned to project budgets in a spreadsheet | Salaries automatically charged to correct project codes |
| Audit takes days of paper document assembly | Auditor has read-only system access |
| Compliance calendar is a note on the ED's desk | Deadlines in system calendar with reminders |
| Partner CBOs report verbally or on paper | Partner sub-grant tracking with digital submissions |
| Staff TDS certificates compiled manually | TDS certificates generated from payroll data |
Your field officers work in districts where mobile data is unreliable. The app collects data offline and syncs automatically when connectivity returns.
Pre-built forms per project loaded before field visits.
Beneficiary data, attendance, survey response, and activity records without internet.
Records sync automatically on mobile data or Wi-Fi.
Optional coordinates for field visit verification.
Attach activity, participant, or asset photos to records.
Register people in the field and assign unique IDs.
Field officers see targets before leaving an area.
Import familiar forms or connect existing workflows.
QuickBooks, Tally, and generic accounting tools were built for commercial businesses. NGO fund accounting is different: every rupee belongs to a donor, project, budget line, and reporting obligation.
One beneficiary database, one accounting source, one M&E dataset - then each donor receives their own format without conflicting counts or manually rewritten figures.
The M&E module supports logframe-linked indicators, disaggregation, field evidence, and evaluation-ready exports from day one.
Reports render Devanagari correctly, training is in Nepali, and support understands SWC renewal, donor reporting pressure, and field data collection reality.
NGO implementation must happen alongside live programmes. No grant-funded project can pause for a system migration.
Map active projects, donor agreements, SWC/IRD/DAO obligations, chart of accounts, beneficiary data, logframes, staff structure, payroll rules, and reporting deadlines before configuration starts.
Configure NGO fund accounting, project codes, donor budget lines, logframe indicators, beneficiary fields, salary grades, approval flows, and user roles around your actual programmes.
Migrate opening balances, active project budgets, current-year transactions, beneficiary records, staff profiles, donor templates, and document vault files from Excel or existing tools.
Train finance, programme, M&E, field, HR, procurement, partner, and leadership teams in Nepali with role-specific workflows and real reporting examples.
Build mobile forms, import KoboToolbox or ODK forms where needed, test offline sync, and run pilot data collection before the full field rollout.
Launch with hands-on support for the first donor report, first payroll run, first field data sync, and first SWC/IRD/DAO compliance package generated from the system.
Maintain donor templates, security updates, compliance format changes, M&E Act updates, bug fixes, backups, monitoring, and annual system review before each fiscal year.
All prices are one-time implementation costs in NPR. Optional AMC is usually 15-20% per year. Donor-funded organisations can often include this as MIS, M&E, or capacity development investment.
Project accounting, beneficiary database, donor templates, SWC package, and district-wise M&E dashboard for national NGOs.
Implementing partner profiles, DAO/SWC document tracking, sub-grant budgets, partner submissions, and consolidated donor HQ reporting.
KoboToolbox/ODK migration, offline field app, logframe dashboard, disaggregated indicators, and evaluation-ready exports.
Purba Tech Labs builds NGO and INGO management software for development organisations across all 77 districts of Nepal. Whether you are a district CBO in Humla, a national NGO with programmes across Koshi and Madhesh, or an INGO country programme implementing through local partners, we configure, migrate, train, and support your digital operations. The system covers fund accounting, donor reporting, SWC/IRD/DAO compliance, M&E indicator tracking, offline field data collection, beneficiary database, payroll with SSF and TDS, procurement, sub-grants, and document vault.
नेपालमा NGO management system को cost सामान्यतया NPR 1,00,000 देखि NPR 4,50,000+ सम्म पर्छ। 1-3 active project र 15 staff सम्म भएको सानो NGO/CBO को लागि NPR 1,00,000-2,00,000, 4-15 project र 60 staff सम्म भएको medium NGO को लागि NPR 2,00,000-4,50,000, र INGO country programme वा ठूलो federation को लागि NPR 4,50,000+ पर्न सक्छ। यसमा configuration, data migration, staff training, र go-live support समावेश हुन्छ। AMC implementation cost को 15-20% per year हुन्छ।
NGO management software in Nepal costs between NPR 1,00,000 and NPR 4,50,000+ depending on project count, staff count, donor count, field app needs, and reporting complexity. Small NGOs usually start at NPR 1,00,000-2,00,000, medium NGOs with full M&E and multi-donor reporting at NPR 2,00,000-4,50,000, and INGO country programmes or large federations at NPR 4,50,000+.
Yes. The system generates SWC annual progress and financial report data, project completion report data, and the document package needed for SWC affiliation renewal. It also keeps donor agreements, audit reports, project reports, and financial statements in a document vault so renewal preparation is not a last-minute file hunt.
Yes. Each donor/project has its own fund ledger, project code, and budget lines. Every income and expense is assigned to a donor project. Donors receive their own project financial reports, while leadership can see consolidated organisational financials across all grants, currencies, and offices.
Yes. The M&E module supports logframe or results framework setup, baseline and target tracking, indicator progress, disaggregated beneficiary data, field evidence, GPS/photo attachments, and evaluation-ready datasets. This helps NGOs produce structured monitoring and evaluation evidence aligned with Nepal's M&E Act 2024 direction.
हुन्छ। Field data collection app offline-first design मा बनेको हुन्छ। Field officer ले beneficiary registration, survey response, attendance, photo, GPS, र activity record internet नभएको ठाउँमा पनि राख्न सक्छन्। Internet आएपछि data automatic sync हुन्छ। यो Nepal को hill, terai, rural, र remote field area को लागि बनाइएको workflow हो।
Yes. INGOs can manage implementing partner NGOs, DAO/SWC registration status, sub-grant budgets, partner work plans, reporting obligations, financial submissions, and consolidated donor reporting from one partner portal and country-office dashboard.
Yes. Existing KoboToolbox or ODK forms can be imported or rebuilt into the field app workflow so your team does not lose familiar survey structures. Data can flow into the central beneficiary database, indicator dashboard, and donor reporting module.
Each staff member can be assigned time allocation percentages across donor projects. Payroll calculates salary, SSF, PF, TDS, and other deductions, then posts the right proportion to each project budget line automatically. Donor financial reports show correctly apportioned salary costs.
Usually yes. NGO MIS, M&E, field data collection, and capacity development systems can often be proposed under donor budget lines for systems strengthening, monitoring and evaluation, or organisational capacity development. We provide a cost breakdown and short justification note for donor budget narratives.
A small NGO takes around 4-6 weeks. A medium NGO with multi-donor reporting and field app setup takes 8-12 weeks. An INGO country programme or development federation can take 12-20 weeks depending on partner portal, migration, donor templates, and integrations.
Fill out the form on this page or WhatsApp Purba Tech Labs. We schedule a free live demo using sample NGO data and show project fund accounting, SWC/IRD/DAO compliance package generation, donor reporting, M&E indicator dashboards, offline field data collection, and beneficiary management.
Whether you are a district CBO moving off paper, a national NGO drowning in multi-donor Excel files, or an INGO country programme that needs integrated partner management, start with a free demo.